Privacy Policy

This Privacy Policy states which of your personal data we collect, process and use. Furthermore, inform you about your respective rights and the duration of storage. Therefore, we kindly ask you to carefully read the following statements.

Contact of the party responsible

True the Vote, Inc., PO Box 3109 #19128, Houston, Texas 77253-3109 (hereinafter “we,” “us,” the “company”) is the operator both of the website www.truethevote.org (“website”) and IV3 Software (“IV3” or “Software”) (hereinafter “Services”). By using these Services, you agree to the Terms and Conditions along this Privacy Policy. We are the responsible party of the personal data of the users of the Services in terms of the applicable privacy regulations in the United States of America and the General Data Protection Regulation. “GDPR” is applicable when you are an EU resident.

Contact

If you have any questions regarding our use of your personal data, please do not hesitate to contact us at [email protected].

General References and Personal Data

(1) We protect your privacy and your personal data. We collect, process, and use your personal data in accordance with the content of this Privacy Policy only as far as necessary to provide a functional website and application as well as our content and services.

(2) Personal data within the meaning of this Privacy Policy means any information relating to an identified or identifiable natural person. This includes the data required for registration in the application, such as your telephone number.

(3) Personal data also includes information about your use of the Services. This includes, for example, information about the location from which you access data from our website or application or the extent of the data transfer. This data is usually processed using server log files and cookies. Further information about server log files and cookies can be found below under §12.

Legal Basis for the Processing of Your Data

We will use personal data only for these business-related purposes in connection with the Services:

Account setup and administration: We use personal data such as your name, email address, phone number, and information about your device to set up and administer your account, provide technical and customer support and training, verify your identity, and send important account, subscription, and Service information;

Personalization:

We use personal data to deliver and suggest tailored content such as news, research, reports, and business information and to personalize your experience with our services. Some of our Services will ask you to share your precise geolocation so we can customize your experience and increase the accuracy of the service. If you agree to share your precise geolocation with us, you will be able to turn it off at any time by going to the privacy settings on your mobile device or online;

Marketing and events:

We use personal data to deliver marketing and event communications to you across various platforms, such as email, telephone, text messaging, direct mail, and online. If we send you a marketing email, it will include instructions on how to opt out of receiving these emails in the future. We also maintain email preference centers for you to manage your information and marketing preferences. Please remember that even if you opt out of receiving marketing emails, we may still send you important service information related to your accounts and subscriptions.

Communication:

We use your data to allow you to comment on content, and participate in any events, promotions, activities, focus groups, research studies, contests, promotions, polls, surveys or any productions and to communicate with you regarding your attendance thereto;

Research and development:

We use personal data for internal research and development purposes and to improve and test the features and functions of our services;

Legal obligations:

We may be required to use and retain personal information for legal and compliance reasons, such as the prevention, detection, or investigation of a crime; loss prevention; or fraud. We may also use personal information to meet our internal and external audit requirements, information security purposes, and as we otherwise believe to be necessary or appropriate: (a) under applicable law (b) to respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include such authorities outside your country of residence; (c) to enforce our terms and conditions; and (d) to protect our rights, privacy, safety, or property, or those of other persons.

When you are an EU resident, we will comply with the following rules:

(1) Some personal data may only be processed with your consent in accordance with Art. 6 para. 1 lit. a GDPR when you are an EU resident. You can withdraw this consent at any time for the future. “For the future” means that your withdrawal has no effect on the processing of data that we have made between the granting of your consent and your withdrawal. You do not have to justify your withdrawal. An informal message via email is sufficient. However, if you withdraw such consent, you will no longer be able to utilize the Services.

(2) We process personal data that we require to fulfill or conclude a contract with you or to carry out pre-contractual measures on the basis of Art. 6 para. 1 lit. b GDPR.(3) Other personal data we process according to Art. 6 para. 1 lit. f. GDPR for the protection of our legitimate interests, e.g. for the technically error-free and optimized provision of our services.

(4) In addition, it may be necessary to process personal data in order to fulfill a legal obligation that we are subject to (Art. 6 para. 1 lit. c GDPR) or to protect your vital interests (Art. 6 para. 1 lit. d GDPR).

Duration of Storage

We delete or block your data as soon as the respective purpose of the storage is omitted. However, it may happen that the European or national legislator requires a longer storage period. In these cases, the data is not deleted or locked until the corresponding retention period has expired.

Use of the Software

(1) When you utilize the Software, we may ask for permission to access functions and contents of your device in order to collect certain data including:

– your location,

– your camera,

– information about the WLAN connection,

– information about your Bluetooth connection.

(2) We need access to the above interfaces and data in order to provide you with the functions and services of our application and thus to fulfill our obligations under the general agreement as well as to enable the functionality of the Software.

(3) Access is possible from the moment the Software is accessed. Depending on your settings, this access is only for the duration of the actual use of the Software. For the highest possible level of data protection, we recommend that you only allow access during the actual use of the Software. The data retrieved in each case are stored only for the duration of the actual use of the application, after which they are deleted. If you report a service case, we store your location for a period of one year at the time of reporting. Also, when using the Software in a particular location, we store it for an unlimited period of time.

Registration with Your Email

(1) In order to use our application, you have to register. You can register by entering your email address in the input screen provided for this purpose.

(2) The processing of your data during registration is carried out on the basis of Art. 6 para. 1 lit. b GDPR for the conclusion and fulfillment of a contract, when you are an EU resident.

(3) These data are processed solely in order to provide you with the functionality of our application. Without registration as a user, there is no way to use the Services.

(4) As soon as you stop using the software and the legal retention periods have expired, the data entered during registration will be deleted.

Google Firebase Authentication

Our application uses Google Firebase authentication. This is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. We use this service to make your authentication easier and more convenient. This service provider has access to personal information required to perform its tasks. Google Firebase may not use them for other purposes. In addition, Google Firebase is required to treat the information in accordance with this Privacy Policy and the applicable data protection laws.

You can view the Google Firebase Terms of Use here: https://firebase.google.com/terms/.

You can find Google’s privacy policy here: https://policies.google.com/privacy?hl=en-US#intro.

Using the Application

(1) Every time you open our Software, we collect so-called server log files. These data log all requests and accesses by visitors to the application and record all error messages from an application. These include:

– the IP address of your desktop, laptop, or mobile device,

– your device and card identification,

– the time of the request,

– the status of the request,

– the quantity of the transferred data with respect to that request.

(2) We have a legitimate interest in the storage of this data because we need it to detect and eliminate errors of the app and to determine the utilization of the app or to make improvements.

(3) The purpose of this type of data processing results from our legitimate interest mentioned above: This data is processed to detect and eliminate app errors in order to determine the utilization of the app or to make improvements.

(4) The data will be deleted as soon as you close our app.

Google Maps

(1) Our application uses Google Maps API applications. This is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. In this context, we must store your IP address. Usually this information is transferred to a Google server in the USA and stored there. However, this transmission is made anonymous. A conclusion on your person is thus excluded. This enables us to display interactive maps directly in the application and enables you to use the map functions. This application is essential for the functionality and complete provision of the Services. You can view the Google Terms of Use here: https://policies.google.com/terms?hl=en. The additional terms of use for Google Maps/Google Earth can be found here: https://www.google.com/help/terms_maps.html. You can find Google’s privacy policy here: https://policies.google.com/privacy.

(2) We process this data to show you the voter data most applicable to you.

(3) The data will only be stored for the duration of the time you access the Services and will then be deleted.

Visiting our Website

(1) Whenever you access our website, we may collect the following information about your computer:

– the IP-address of your computer,

– the operating system of your computer,

– the type of browser you are using (Firefox, Google Chrome, etc.) and its version,

– the request of your browser,

– the time of this request,

– the status of the request,

– the amount of data transferred in the context of this request,

– Date and time of access,

– the URL of the website from which you accessed our website (so-called referrer URL),

– the URL of the website you are visiting from our website.

(2) We have a legitimate interest in the storage of this data because we needs it to detect and eliminate errors of the website, to determine the utilization of the website or to make improvements.

(3) The purpose of this type of data processing follows from our legitimate interest mentioned above: This data is processed to detect and eliminate website errors in order to determine the utilization of the website or to make improvements.

(4) The IP address of your computer will only be stored for the duration of use of the Software and will subsequently be deleted immediately or made anonymous by shortening it. The remaining data is stored anonymously for an unlimited period of time.

Cookies

(1) We use cookies on our website. These are small text files that are stored on your device and that store certain settings and data for sharing with our system through your browser.

A cookie usually contains the name of the domain from which the cookie data was sent, as well as information about the age of the cookie and an alphanumeric identifier. Cookies allow our systems to recognize the user’s device and make any presets available immediately. As soon as a user accesses the website, a cookie is transmitted to the hard disk of the respective user’s device.

The cookies we use will only store the information about your use of the website as explained above. This is not done by an assignment to you personally, but by assigning an identification number to the cookie (“Cookie ID”). A combination of the cookie ID with your name, your IP address or similar data that would allow a mapping of the cookie to you does not occur.

(2) When you are an EU resident, the legal basis for the processing of personal data using cookies is Article 6 para. 1 lit. f GDPR, as we have a legitimate interest in improving the operation of our website and using the data for direct marketing purposes.

(3) We use the data we process using technically unnecessary cookies to tailor our website to your individual interests. This includes, for example, advertising that corresponds to your personal interests.

(4) The duration of storage varies depending on whether the cookies are session cookies or temporary cookies. Session cookies are automatically deleted after you leave our website. Temporary cookies are stored on your device for a certain period. Cookies that we use for statistical purposes are automatically deleted after a defined period.

(5) As a user, you have full control over the use of cookies and the data processed in this way. If you do not want to use cookies, you can set your browser so that the storage of cookies will not be accepted. Please note that in this case you may be able to use our website only partially or not at all.

Data Security

We protect our website and app and other systems by technical and organizational measures against loss, destruction, access, modification, or dissemination of your data by unauthorized persons. These measures include but are not limited to access control, input control and order control.

No Disclosure of Your Personal Data

We will not disclose your personal data to third parties, except if you have consented to the data transfer or if we are authorized or obliged to transfer data due to legal provisions and/or official or court directions. This may refer to cases including but not limited to the provision of information for the purposes of law enforcement, danger prevention or the enforcement of intellectual property rights.

Data Protection and Third-Party Websites

(1) This website may contain hyperlinks to or from third-party websites. If you follow a hyperlink to one of these websites, please note that we cannot assume any responsibility or guarantee for external contents or data protection conditions. Please verify the respective applicable data protection provisions before you transfer personal data to these websites.

(2) Data communication via the internet cannot be guaranteed to be error-free and/or available at all times according to the current state of technology. In this respect, we are not liable for the constant and uninterrupted availability of our trading system.

Amendments of this Privacy Policy

We reserve the right to amend this privacy policy at any time with future effect. The respective latest version is available at all time on the website and the app. Please access the website and app regularly to find out about the applicable privacy policy.

Your Rights and Contact Information

(1) In cases where the processing of your personal data is only possible with your consent, you can revoke this consent at any time in the future. “For the Future” means that your revocation has no effect on the processing of data that we have made between the granting of your consent and your revocation. You do not have to justify your withdrawal. An informal message via e-mail to [email protected] is sufficient.

(2) You may request confirmation from us at any time whether we process personal information concerning you. In this case, you have the right to request information about:

– the purposes for which we process your personal information

– the categories of personal data we process,

– the recipients or categories of recipients to whom we have disclosed or will disclose the data,

– the storage duration (as far as possible),

– the right of rectification, erasure or restriction of our processing, as well as the right of opposition to such processing,

– the existence of a right of appeal to a supervisory authority,

– the origin of your data, as far as they were not collected by us,

– the existence of automated decision-making including profiling and, where appropriate, detailed information on the logic, scope and impact of such processing.

For this purpose and/or for more information, please contact us at [email protected]. If you have any questions, comments, or inquiries regarding the processing of your personal data, please also contact us at the contact details provided.

(3) You can view your personal data at any time free of charge and, if necessary, request their correction and supplementation.

(4) You can view your personal data at any time free of charge and request cancellation if:

– these are no longer needed for the purpose for which they were processed,

– you have revoked your consent and there is no other legal basis for the processing,

– you have filed an objection against the processing of your data,

– we have processed your data unlawfully,

– the deletion is required to fulfill a legal obligation under EU or national law.

(5) You can view your personal data at any time free of charge and, if necessary, request their blocking if:

– you deny their accuracy,

– the processing is illegal, but you reject the deletion of the data,

– we no longer need the data, but you need it for the assertion, exercise, or defense of legal claims,

– you have filed an objection against the processing of your data, but it is not yet certain whether our interests in processing outweigh your interests.

For this purpose and/or for more information, please contact us via [email protected]. If you have any questions, comments, or inquiries regarding the processing of your personal data, please also contact us at the contact details provided.

(6) At our request, we are required to provide you with data that we process automatically based on your consent or in fulfillment of a contract in a portable and secure format. The direct transfer of data to another person responsible is also possible at your request. However, it only takes place if technically feasible.

(7) In cases where we use your data, you have the right to appeal against the processing, as far as there are reasons for this, which result from your particular situation or the objection against direct mailing.

(8) If you believe we have violated data protection regulations, please, e-mail us at: [email protected].

PO Box 3109 #19128
Houston, TX 77253-3109
[email protected]